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This privacy notice sets out how Autograph Dental uses and protects any information that you give when joining the practice.
The practice is committed to complying with the General Data Protection Regulation (GDPR), the Data Protection Act 2018, GDC, NHS and other standards.
The person responsible for Data Protection is Sian Hulyer.
Personal details such as your address, date of birth, phone number and email address
This is for the provision of dental health care, providing treatment plans, estimates and recalls
Details of your NHS number and entitlement to healthcare treatment and exemption status if applicable
Personal details such as details of family members for the provision of healthcare to children or for emergency contact details
Medical history including your GP’s name and address
Past and present dental history including x-rays and photographs
Information about the treatment we have proposed and provided along with its price.
Notes of conversations or incidents that might occur for which a record needs to be kept
Records of permission or consent for treatment.
Correspondence to other healthcare professions such as referrals
Financial information relating to your treatment
Details of any complaints made
We need to keep records of personal information regarding our paents in order to provide safe and appropriate dental care and treatment. It is also used to maintain accurate treatment records.
Legitimate interest – Processing is necessary for the performance of our care for patients and for defence of legal claims
Special category data – data relating to your health care records is classed as special category data.
Our legal basis for processing this is that it falls under Health and Social Care (Article 9 UK GDPR (h)).
We will only share your information if it is done securely and it is necessary for us to do so.
Your personal information may be securely shared with other healthcare professionals who need to be involved in your care (for example if we refer you to a specialist, need laboratory work undertaken or need to consult with your doctor)
We may also share your personal information securely to third pares where we are required by law or regulation to do so. This may include:
The General Dental Council
The CQC
Dental payment plans or insurers
NHS Bodies if NHS dental care and treatment is provided
Align Technology
Dental Monitoring
Laboratories
Your Informaon is stored securely in the cloud, at the pracce in paper form on protected computer systems. Computer informaon is backed up regularly and may be securely stored away from our premises.
We are required to retain your dental records, X-rays and study models while you are a patient of this practice and aer you cease to be a patient for a minimum of 15 years (in England) or until the age of 25 (whichever is longer).
There are several other documents that we may collect that have a variety of retention dates, for example the NHS PR form – used to declare payment exemptions – which needs to be kept for 2 years minimum. We have a retention schedule listing all documents and the timeframes for disposal. Retention periods may be changed from me to me based on business or legal and regulatory requirements
Access
You have a right to access the information that we hold about you and to receive a copy. You can make a request by contacting your practice or by e-mailingConcerns
Rectification
You have a right to correct any information that you believe is inaccurate or incomplete. Please contact your pracce to request a change in information.
Erasure
You have a right to request that we delete your personal information, although you should be aware that, for legal reasons, we may be unable to erase certain information (for example, information about your dental treatment). Please contact your practice to make this request.
Portability
You have a right to data portability; this could include supplying your information to another dentist. Please contact your practice to make this request.
If you have any concerns about how we use your information and you do not feel able to discuss it with your dentist or anyone at the practice, you can contact our Data Protection Officer via email at admin@autographdental.co.uk.
You can also seek advice from The Information Commissioner’s Office (ICO), Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF, or start a live chat or call helpline on 0303 123 1113.
Approved By: Louise Hand, Sian Hulyer
Date Published: 20/06/2023
Mon, Weds
Tues
Thurs
Fri
Sat
Sun
9.30am – 5.00pm
11.45am – 7.30pm
9.30am – 7.00pm
7.30am – 1.00pm
Closed
Closed
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
9.30am – 5.00pm
11.45am – 7.30pm
9.30am – 5.00pm
9.30am – 7.00pm
7.30am – 1.00pm
Closed
Closed
